When planning your wedding, it’s easy to get caught up in all the details. Between choosing the perfect venue, selecting your dress, and coordinating with vendors, it’s natural to forget about the guests who will be traveling from afar to join in your celebration. Out-of-town guests often face not only the inconvenience of travel but also extra expenses, especially if they are family members who are going the extra mile to be with you on this momentous occasion. Showing them your appreciation through thoughtful gestures will make a huge impact, and it doesn’t have to be complicated. Here are some simple yet effective ways to make your out-of-town guests feel truly special:

 

 

Wedding Itinerary

   One of the easiest and most meaningful ways to show your out-of-town guests that you’ve considered their needs is by providing them with a clear wedding itinerary. Whether you send them a detailed email or create a dedicated section on your wedding website, an itinerary will help them plan their trip and know what to expect. Include the dates and times of the main events, like the ceremony, reception, and any pre-wedding events. You can even add additional travel tips for guests who may be unfamiliar with the area or looking to incorporate your wedding into a mini-vacation. Knowing what’s ahead will make your out-of-town guests feel more comfortable and help them get the most out of their trip.

 

A Small Gift of Appreciation

   Another great way to make your guests feel valued is by leaving a small, personalized gift in their hotel room when they arrive. This gesture shows your appreciation for the extra effort they’ve made to attend your wedding. A welcome gift can include items like a personalized thank-you note, maps of the area, wedding itineraries, or even snacks, such as fresh fruit or chocolates. Try to tie the gift to your wedding theme or colors to make it extra special. The more thoughtful and personal the gift, the more appreciated it will be. It’s a small detail that can have a big impact, setting the tone for their stay and showing them how much their presence means to you.

 

Entertainment Options

   While you’re busy with wedding preparations, your out-of-town guests might have some free time on their hands, especially if they arrive a day or two before the wedding. To help them make the most of their time, you can arrange some entertainment. For instance, consider reserving a nice restaurant for an informal gathering the night before the wedding. This gives your guests the chance to relax, get to know one another, and enjoy the local cuisine. You might even organize a casual meet-up at a nearby café or sightseeing tour to make them feel at home and part of the celebration.

While it may be challenging to personally thank every out-of-town guest, take a moment during your wedding toast to express your appreciation for their efforts to be with you. Publicly acknowledging their commitment to travel long distances will make them feel truly special, and it’s a gesture they’ll remember long after your wedding day.

Posted in Accommodations, Wedding Guests, Wedding Planning, Wedding Shows
Tags: Her Wedding Planner, her wedding planner tips, Her Wedding Planner tips and advice, HerWeddingPlanner, out of town guests, out-of-town wedding guests, tips and advice, wedding, Wedding Planning, wedding-guests